Do you have the legal form private company, limited partnership, limited company or partnership?
Then we ask you in the UBO statement to fill in one or more Ultimate Beneficial Owner(s) (LYOs) with an interest of 25%.
Do you have the legal form association, foundation or church society?
Then we ask you to fill in the director(s) in the UBO statement.
Do you have a sole proprietorship, are you a natural person or don’t you have a UBO with an interest of 25% or more?
Then only step 1 (the company data) and the signing of the UBO declaration is sufficient.
In certain specific cases, a person or persons belonging to the senior management staff may be listed as UBO(s) (the ‘Pseudo-UBO’). For example, if there is no UBO on the basis of shares, voting rights or ownership. This also applies to listed companies. This arrangement guarantees that a UBO can be registered for every legal entity. The designation of the senior management staff is a last resort option and can only be done after exhaustion of all possible means of identifying the UBO and provided that there are no grounds for suspicion, or if there is any doubt as to whether the UBO is indeed the ultimate owner or has control.
For the purposes of the concept, ‘senior management staff’ must mean the statutory management of the client.
What does PriOffice do with the UBO statement I completed?Suzanna Strampraat2020-07-17T10:20:06+02:00
Actually nothing at all… We only need to check and store it so that we comply with the legislation. Because we grant domicile, we are obliged to ask you to do so. But the UBO statement is actually intended for financial institutions, which we are not. However, the government has also placed this administrative burden on us, which means that we are obliged to request this from our customers.
What are the consequences if I do not provide a UBO statement?Suzanna Strampraat2020-07-17T10:19:44+02:00
If we do not receive the UBO statement from you, we will not be able to carry out the mandatory check. This may mean that we cannot provide a rental agreement. Of course we would prefer not to do that. That is why it is important that you fill in the UBO statement correctly and upload it as quickly as possible via the customer portal.
My company is not based in the Netherlands, do I have to fill out the UBO statement?Suzanna Strampraat2022-09-07T22:20:34+02:00
Foreign legal entities – such as a Ltd or GmbH – that only have branches in the Netherlands (‘branch offices’) also have no registration obligation in the Netherlands. They have to do that in the country of incorporation.
I have multiple accounts with PriOffice. Is one UBO statement sufficient?Suzanna Strampraat2020-07-17T10:13:23+02:00
Yes, unfortunately you do. We understand that in a sole proprietorship, the entrepreneur himself is of course always the UBO. However, it happens regularly that sole proprietorships grow into, for example, a private company.
By filling in the UBO statement, we place the responsibility on you as an entrepreneur to inform us when your business (legal entity) changes. This is on the one hand to prevent us from being fined, because your legal identity has changed but our administration is not aware of it. On the other hand, to keep the administrative burden as low as possible, otherwise we would have to periodically ask all our business customers to update the UBO statement again.
Does this have anything to do with the UBO register of the Chamber of Commerce?Suzanna Strampraat2020-07-17T10:19:55+02:00
No, this is completely unrelated to that. The UBO statement is a document that is only used by us and has nothing to do with the UBO registry. You will therefore not be included in the Register of the KvK by completing the UBO declaration.